Medical practices face stricter cybersecurity and compliance requirements every year—and HIPAA violations can lead to heavy fines, legal exposure, and reputational damage. Below is a simple, actionable HIPAA compliance checklist to help your practice stay aligned with requirements in 2025.

1. Perform an Annual Risk Assessment (Required by HIPAA)

Every medical practice must identify security risks to PHI and document their mitigation efforts.
→ Need help? See our Managed Services and Cloud Security.

2. Implement Technical Safeguards

✔ MFA
✔ Data encryption
✔ Access controls
✔ Audit logs
✔ Backups
→ Our Cybersecurity Solutions provide full protection.

3. Maintain Physical Safeguards

✔ Controlled office access
✔ Secure workstation areas
✔ Locked server/network closets

4. Administrative Safeguards

✔ Written HIPAA policies
✔ Employee training
✔ Security Officer assignment

5. Ensure Business Associate Agreements (BAAs) Are in Place

Any vendor handling PHI must sign a BAA—including IT providers.
→ PBCLLC signs HIPAA-compliant BAAs.

6. Secure Your Email & Communication

Unencrypted email is a HIPAA violation.
→ Ask about our secure email & encryption tools.

7. Backup & Disaster Recovery

HIPAA requires recoverability in case of data loss.
→ Covered in Managed Services.

8. Continual Monitoring

Cyber threats evolve—monitoring must too.
→ See Monitoring Services.

Final Thoughts

HIPAA compliance can be manageable with the right systems, policies, and IT partner behind your practice.

👉 To schedule a HIPAA-readiness review:
https://www.pbcllc.com/schedule-a-time/